Exam Invigilation – 2021

(there are changes from 2020 – please read this section carefully)

Virtual Proctoring:

ASSA online exams will be invigilated using well-proven online proctoring services.  After evaluation of various proctoring tools, ASSA will be using an alternative to ProctorU going forward called Examity.

 

Proctoring – A213b | N211 | A311 | F100 | F200

As part of your preparation for your exam, all candidates will have to create an online proctoring account with the service provider.  Details and step-by-step instructions will be provided to you in your Preparation exam that will be available around 10-7 days before your exam.  NB!  This exam will close 2 working days before the exam so please ensure you access your Test exam on time.

Please ensure you use the SAME email address that is used in your ASSA Member profile to create your proctoring profile.

 

Video Room Invigilation – A211 | A213a | N311

Good news is that no software or extensions need to be installed for Video Room Invigilation.  Preparations exams for these subjects using Video Room invigilation will also be available 7-10 days before the exam that will contain information on how to access Video Room and requirements for video/camera and screen sharing.

NB!  The Test exams will close 2 working days before the exam date.

Venue Based Invigilation

Indicate your preference for writing at an ASSA venue in Jhb or Cpt with registration.

Last-minute option changes will not be allowed, so ensure you are clear on where you will write the exams.

All exams at the venues will still be hosted and written on the ASSA Exam platform.

 

(The Fellow Invigilation option is not available this year, because ASSA has made provision for venue-based exams to accommodate candidates with technology constraints. We are however bound by the current level 1 venue capacity restrictions and if we are unable to accommodate candidates, we will reach out to ATO Employers to assist with the fellow invigilator option.)

Exam format per subject

Virtual Exams:

This will be a written exam invigilated online using a PC with a webcam and microphone. Invigilation will make use of Video Room Invigilation for this exam. Exam papers will be made available in the ASSA Exam Platform.

Candidates must ensure they have a  full clean Exam pad to write the exam answers on – single side. Your candidate number must appear at the top of each page. Adding your candidate number must take place within the exam timeframe and not beforehand. Candidates must indicate on the last page of their answer pack “The End” with a line across the page.

A cell phone scanning app will be used to scan the answers into the Exam Platform during a dedicated scanning time allocations at the end of the exam.  Candidates must please ensure they are familiar with the scanning app on their cell phone and how to transfer files between their cell phone and PC and onto the Exam Platform before the exam time expires.

A Test exam will be made available where candidates can familiarise themselves with the Exam Platform, Video Room access as well as how to scan and upload scripts.  NB!  The Test exam will close 2 working days before the exam date so please ensure you access and test in time.

Candidates must manage their exam time and may not continue writing into the allocated scan and upload time. NO late or unsuccessful uploads will be accepted.

PC and technology specifications are listed in the Online Exam Requirements Document of this page.

Venue Based Exams:

PC’s with the required specifications will be available at the venues.

Candidates writing at an ASSA venue will not use the Video Room tool or scan their own scripts as you will be person invigilated.  Scripts will be handed to the invigilator at ASSA exam venues.

Exam papers will be available on the Exam Platform at the venue.

Virtual exams:

Paper A – This will be a written exam invigilated online using a PC with a webcam and microphone. Invigilation will make use of Video Room Invigilation for this exam. Exam papers will be made available in the ASSA Exam Platform.

Candidates must ensure they have a  full clean Exam pad to write the exam answers on – single side. Your candidate number must appear at the top of each page. Adding your candidate number must take place within the exam timeframe and not beforehand. Candidates must indicate on the last page of their answer pack “The End” with a line across the page.

A cell phone scanning app will be used to scan the answers into Exam Platform during a dedicated scanning time allocations at the end of the exam.  Candidates must please ensure they are familiar with their scanning app and how to transfer files between their cell phone and PC and onto the Exam Platform before the exam time expires.

Candidates must manage their exam time and may not continue writing into the allocated scan and upload time. NO late or unsuccessful submissions will be accepted.

Paper B – will be a typed exam using an Excel file that will be provided as part of the exam, also invigilated online. Paper B will make use of the new proctoring tool and students must ensure they create/update their online profiles and test their technology in line with the communicated requirements and process.

Test exams will be made available where candidates can familiarise themselves with the Exam Platform, Video Room access (paper A), proctoring tool access (paper B) as well as how to scan and upload scripts for paper A.  NB!  The Test exams will close 2 working days before the exam date so please ensure you access and test in time.

Refer to the Online Exam  Technology Requirements Document for technical and software requirements.

Venue Based Exams:

PC’s complying with the technical requirements will be available at the venues.  Papers will be made available via the Exam Platform.

For both Paper A and Paper B, candidates writing at an ASSA venue will not be required to create a proctoring tool account or use any of the invigilation tools.  These candidates will be invigilated by a person at the venue.

Candidates writing Paper A at an ASSA venue will hand in their scripts that will be scanned by the invigilator. (no need to use a cell phone to scan)

This exam will only be offered as a typed exam on the ASSA Exam Platform.

Virtual Exams:

Invigilation will take place online through the newly selected proctoring tool. (information around the new proctoring tool will be made available soon).

Candidates must make sure they create their proctoring profiles and test their technology environment well before the exam day as per communicated instructions.

Candidates must also participate in the Test exams that will be made available before exam day. These test exams must be used to familiarise yourself with the Exam Platform and text editor as well as to test the proctoring technology and process.  NB – Test exams will close 2 working days before the exam day, so please ensure you access the Test exam in time.

PC and technology specifications are listed in the Online Exam Technical Requirements Document.

Venue Based Exams:

PCs complying with the technical requirements will be available at the venues. Candidates may bring their own mouse and approved calculator.

Exams will be available on the ASSA Exam Platform.

Candidates writing at an ASSA venue will not be required to create proctoring accounts, as these candidates will be invigilated by a person at the venue.

NB – Test exams will close 2 working days before the exam day, so please ensure you access the Test exam in time.

This exam will only be offered as a typed exam on the ASSA Exam Platform.  Microsoft Office templates will be provided as part of the exam for completing answers in. Candidates are responsible for saving and uploading their answer files onto the Exam Platform in time, as no late submissions will be accepted.

Virtual Exams:

Invigilation will take place online through the newly selected proctoring tool. (information around the new proctoring tool will be made available soon).

Candidates must make sure they create their proctoring profiles and test their technology environment well before the exam day as per communicated instructions.

Candidates must also participate in the Test exams that will be made available before exam day. This test exam must be used to familiarise yourself with the Exam Platform and uploading of answer files as well as to test the proctoring technology and process.  NB – Test exams will close 2 working days before the exam day, so please ensure you access the Test exam in time.

PC and technology specifications are listed in the Online Exam Technical Requirements Document.

Venue Based Exams:

PCs complying with the technical requirements will be available at the venues loaded with the required Microsoft Office programs. Candidates may bring their own mouse and approved calculator.

Exams will be available on the ASSA Exam Platform.

Candidates writing at an ASSA venue will not be required to create proctoring accounts, as these candidates will be invigilated by a person at the venue.

NB – Test exams will close 2 working days before the exam day, so please ensure you access the Test exam in time.

These exams will only be offered as a typed exam on the ASSA Exam Platform.

Virtual Exams:

Invigilation will take place online through the newly selected proctoring tool. (information around the new proctoring tool will be made available soon).

Candidates must make sure they create their proctoring profiles and test their technology environment well before the exam day as per communicated instructions.

Candidates must also participate in the Test exams that will be made available before exam day. These test exams must be used to familiarise yourself with the Exam Platform and text editor as well as to test the proctoring technology and process.  NB – Test exams will close 2 working days before the exam day, so please ensure you access the Test exam in time.

PC and technology specifications are listed in the Online Exam Technical Requirements Document.

Venue Based Exams:

PCs complying with the technical requirements will be available at the venues. Candidates may bring their own mouse and approved calculator.

Exams will be available on the ASSA Exam Platform.

Candidates writing at an ASSA venue will not be required to create proctoring accounts, as these candidates will be invigilated by a person at the venue.

NB – Test exams will close 2 working days before the exam day, so please ensure you access the Test exam in time.

This exam will only be offered as a typed exam. Questions will be provided on the ASSA Exam Platform and an MS Word template must be downloaded to answer in.

Virtual Exams:

Invigilation will take place online through the Examity proctoring tool.

Candidates must make sure they create their proctoring profiles and test their technology environment well before the exam day as per communicated instructions.

Candidates must also participate in the Test exams that will be made available before exam day. These test exams must be used to familiarise yourself with the Exam Platform and downloading of the answer Word document, uploading a completed script as well as to test the proctoring technology and process.  NB – Test exams will close 2 working days before the exam day, so please ensure you access the Test exam in time.

PC and technology specifications are listed in the Online Exam Technical Requirements Document.

Venue Based Exams:

PCs complying with the technical requirements will be available at the venues. Candidates may bring their own mouse and approved calculator.

Exams will be available on the ASSA Exam Platform.

Candidates writing at an ASSA venue will not be required to create proctoring accounts, as these candidates will be invigilated by a person at the venue.

NB – Test exams will close 2 working days before the exam day, so please ensure you access the Test exam in time.

FREQUENTLY ASKED QUESTIONS - UPDATED APRIL 2021. (click to expand)

Will I need to type my exam paper?

Only A211 and A213 (paper A) candidates will be allowed to write the exam. All other exams will be typed-only exams.

Will I be able to print my exam paper

You will not be allowed to print the exam paper or copy it in any way outside of the Exam platform.

Copy/past of sections of the questions into the answer blocks within the Exam platform will be allowed.

You will be allowed to have scrap paper with you to make notes on and plan.

What other programs must I have on my PC?

Refer to the Online Exam  Technology Requirements Document for technical and software requirements for all virtual exams. (Venue based exams will be equipt with PC’s loaded with the correct software)

We recommend that all candidates must have an updated Adobe Acrobat – (http://get.adobe.com/reader/ ) on their PC’s and ensure their browser permissions are set to allow the opening of the .pdf in a browser tab.

Where external programs such as MS Word / Excel / Powerpoint are required, templates will be provided in the exam to download and use.  Students may not use their own files.

Will my work's firewall allow the exam program?

Only Chrome browsers are supported.

Candidates must be able to install the browser extension for the invigilation service.  Installing and deleting Chrome extensions, remote access and sharing of your PC’s microphone (sound) and camara must be allowed by firewalls – please check with your network administrator before the exam.

You will access the Exam platform through your web interface and must be able to share your screen and upload scripts where applicable.

Ensure you conduct your Test exam on the same PC and in the same environment (e.g. at home or at the office) where you will be writing your final exam.

Refer to the Online Exam  Technology Requirements Document for technical and software requirements.

What happens if my company has a firewall blocking the Proctoring web extension?

You will not be able to access the exam if you cannot download the requirements for online proctoring extension.  Please contact your employer’s IT administrator and request accessibility.

Work firewall restrictions must be checked with your network administrator and you must make sure your work’s firewall allows the download of the Proctoring web extension (on multiple occasions as the extension is deleted after every exam and needs to be re-installed for the next exam) and the recordings required by the proctoring service.

A211 and A213a will make use of a Video Room invigilation, all other exams will use the Examity proctoring service.

Refer to the Online Exam  Technology Requirements Document for technical and software requirements.

Can I use a tablet or an iPad to write the exam?

No, you will need to attempt your typed exam on a laptop or a PC, an iPad, tablet or other smart devices will not be accepted or supported by the online invigilation service.

Refer to the Online Exam Technology Requirements Document for technical specifications.

Microphones / earphones / earplugs / hats and webcams?

Your laptop / PC should have a working camera and microphone as per the specifications in the Online Exam Technology Requirements Document.

The camera and microphone must remain on for the full duration of the exam. This is used by the online invigilation services and may not be used by the student themselves for other activities.

NO earphones, earplugs or headsets will be allowed.  No hats, hoodies, headgear, beanies, etc. will be allowed. This is applicable to both virtual as well as venue based students.

Can I use my phone camera to record if I don’t have a webcam?

No. You will need a PC with a working webcam to attempt these exams.

Can I use a larger monitor with m laptop monitor closed?

No dual screens are allowed. The proctoring service also doesn’t allow additional devices attached to your PC ports.

Make use of the “Test my equipment” link within the proctoring service to test your PC set up and ensure you take part in the Test exams that will be set up for all subjects making use of virtual invigilation.

When will I receive the link for the Exam Platform?

All candidates will be added to the ASSA Exam Platform to practice and test your exam environment before exam day, an email will be sent when your Test exam is available.

NB!  Test exams will open around 7 -10 days before the exam day and CLOSE 2 WORKING DAYS before exam day.  Please ensure you participate in the Test exams in time.

Will I be allowed a bathroom break during the exam?

Due to the nature of the exams and invigilation, the online proctoring service will notify us if you leave the room and this will be logged as an exam incident to be dealt with after the exam.

Ensure you go to the bathroom before the exam starts and if there is a requirement to have a bathroom break, please state out loud that you are leaving the room for a bathroom break and also announce when you get back.  All logged incidents will be verified.

Must I stay connect to the internet with my camera and microphone for the entire time?

Yes, you have to maintain connectivity for the full duration of the exam.

Exams are loaded in the ASSA Exam platform which you can only access over the internet.  The online proctoring service will also require full access to your webcam and microphone for the full duration of the exam. Significant bandwidth is required to record a full 3-hour exam.

Any loss in connectivity or technology not working properly will be logged as an incident that will be actioned after the exam.  No candidate may go un-invigilated during the exams – this includes a working and recording camera and microphone at all times.

A loss in connectivity will require you to reconnect as quickly as possible. You will be required to start up the online proctoring service and re-verify yourself before you may continue with the exam.  NO additional time may be provided to candidates who have lost time due to disconnects.

Refer to the Online Exam  Technology Requirements Document for technical and software requirements.

Will I have access to the Formulae Book (Orange Book)?

Any Formulae book information, as determined by the Examinator,  will be made available online in the ASSA Exam platform as part of the exam.

Candidates may not use their own Formulae (Orange) books.

How will I deal with answers requiring special symbols and characters in the typed exams?

ASSA is in active discussions with the examiners to ensure that the tools available to students during the exam will be sufficient for them to be able to answer all questions.

How will A211 and A213a scan their scripts?

ONLY A211 and A213 paper A will be written exams.

All candidates for these exams must have a smartphone with a scanning app installed.  Most iOS and Android phones have a build-in scanning function or you may choose to use a downloaded scanning app. You must ensure you are familiar with your scanning app before the exams as well as on how to transfer your scanned file from your phone to your PC.

Phones will be OFF during the exam and accessed only after the exam time to scan and upload written scripts into the Learning Platform within a limited scanning time allowed. Candidates may NOT WRITE INTO SCANNING TIME and will be flagged if they do so.

Students must ensure they are familiar and have practiced scanning and uploading files with their scanning apps.

May I arrange for a Fellow to invigilate at my office?

ASSA venues with capacity in line with Covid19 regulations are available.

Fellow invigilation at employers is not an option from 2021 onwards.  

Are the exams going to be open book?

The exams are not open book, you will not be allowed to access any notes or material during the exam.

Are we allowed to make use of spellcheckers such as Grammarly ?

If you already have Grammarly installed it should work in the Exam Platform.

The ASSA Exam platform indicates spelling mistakes and “ctrl + Right-click” provides suggestions.

What happens if I look around during the exam?

The online proctoring system will pick up your movements and record it in the incident log for review after the exam by the ASSA Incident Committee.

Why are ASSA’s requirements not aligned with the UK IFoA?

ASSA and the IFOA have different governance structures which determine what the standard requirements for exams will be used.

A1 level exams that are outsourced to the IFoA will be written on their standards and according to their rules.

Still got questions?  Please submit your question or input below.

You can also email ASSA on: assaadmin@actuarialsociety.org.za

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